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IZVG Pathology - Submission for pathology and diagnostics

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Fixed samples can be sent to IZVG Pathology using the packaging guidelines below. One of the following submission forms should accompany each sample and be completed as far as possible:

  1. Submission form for all species excluding aquarium species (fish, coral, aquatic invertebrates etc)

  2. Submission form for aquarium species (fish, coral, aquatic invertebrates etc)Use only fresh supplies of buffered formaldehyde solution of the correct concentration (4% in phosphate buffered saline, pH 7.2 to 7.4. Stock solutions of formaldehyde are typically 40%, pH 3 or 4). Non-buffered or the wrong concentrations of formaldehyde cause poorer fixation and precipitate formalin pigment in tissues, which can confuse analysis. In tropical conditions, fixative should be kept cool to prevent deterioration.

Please feel free to contact the office (0113 391 9710) or email) about particularly URGENT samples, special requests or clinical developments that may affect interpretation.

If submitting from outside the UK:

Additional licences are currently not required for submission of veterinary diagnostic samples from within the EU. This also applies to species on CITES appendices providing that appropriate CITES permits were in place when the sample entered the EU.

For EU samples of formalin-fixed invertebrates, fish and reptiles, a generic letter of authorisation should accompany samples to prevent delay.

For samples from non-EU countries, we hold licences to import pathological specimens from many species. Please contact IZVG Pathology (0113 391 9710 or email) in advance of your first submission so we check that the correct licence is in place, and send you a copy for use with your submission. Some species groups (e.g. ungulates and birds) may be subject to different requirements to others. We can apply for additional licences and/or import permits if there is an expectation of ongoing work from countries for which we do not already hold licences.

The current list of countries for which we have licences, and the sample types and species covered by those licences, can be found here.

Please note that when submitting samples from abroad using one of these licences, THE SENDER must ensure:

  1. Samples are appropriately packaged and labelled to indicate that the samples are for in vitro diagnostic use and not for human or animal consumption

  2. You include a copy of the import licence

  3. You include a commercial document listing:

  • Description of material and species of origin
  • Statement that the material is Category 1 as defined in Articles 8, 9. 10 of Regulation (EC) No 1069/2009
  • Quantity of material
  • Place of origin and despatch of the material
  • Name and address of person sending the material
  • IZVG Pathology name and address

(See example document here)

  1. You include a veterinary declaration on headed/official notepaper from the sender confirming:
  • That the products are NOT derived from animals known or suspected to be infected with a pathogen which causes a notifiable disease to which animals from which the products are derived are susceptible according to European Regulations (Council Directive 82/894/EEC) or the Animal Health Regulations of the exporting country; and
  • That the products DO NOT originate from animals in a premises or region or zone of a country that is subject to official restrictions due to a notifiable disease to which the animals are susceptible according to European or other National Animal Health Regulations.

(See example declaration here).

If you need further help with the above documents, please contact IZVG Pathology (0113 391 9710 or email).

  1. CITES documentation for species listed in the CITES appendices

To obtain CITES permits you will need to obtain an export permit from the CITES Authority in your own country, and we will need original copies of this to enable us to apply for an import permit from the UK CITES Authority. Without original copies of both permits, samples will be refused entry at the Border Inspection Post and may be destroyed. Please contact IZVG in advance of a CITES species submission and we will provide assistance with the process.

Our registered premises is:
IZVG Pathology

c/o NationWide Laboratory Services Leeds

Gate Way Drive

Yeadon

Leeds LS19 7XY

UK

Detailed packaging guidelines can be found here.



International Zoo Veterinary Group is a trading name of IZVG LLP, a limited liability partnership no. OC361054, registered England

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